St. Philomena's School Privacy Policy

St. Philomena's School, Ballari — established in 1885 and rooted in the vision of St. Mary Euphrasia Pelletier — values the privacy of our students, parents, alumnae, job applicants, and website visitors. This Privacy Policy describes how we handle personal data when you interact with our public website and online services, including admissions information, contact forms, careers applications, and newsletter sign-ups.

By using this website or submitting information through our forms, you acknowledge this policy. If you do not agree, please refrain from submitting personal data online and contact the school office directly.

We may collect personal information through online forms and site usage, including:

• Admission & enquiry forms: candidate and parent names, contact details, address, age criteria, previous schooling, and related academic information.
• Contact messages: name, email, phone (optional), subject, and message content.
• Careers applications: name, email, phone, experience, qualifications, notes, and uploaded résumé files.
• Alumni registration: name and contact details when joining our alumni network.
• Newsletter: email address when you subscribe to school updates.
• Automated data: IP address, browser type, device information, and usage statistics used to operate and improve the website.

St. Philomena's uses collected information for legitimate school purposes, including:

• Processing admission enquiries and corresponding with families.
• Responding to contact messages and administrative requests.
• Evaluating career applications and communicating with applicants.
• Sending notices, newsletters, and event updates where appropriate.
• Maintaining website security and improving site performance.
• Supporting student safety and compliance with applicable education and child-protection requirements.

Our website may use cookies necessary for basic operation and, where configured, analytics tools such as Google Analytics to understand aggregated traffic.

You can control cookies through your browser settings. Disabling some cookies may affect site features. We do not use analytics to sell advertising profiles about children.

We do not sell or rent personal data for commercial marketing. We may share information only to operate the site through trusted processors (for example hosting, database, storage, and payment partners), comply with law, or protect the school community.

Uploaded documents (such as résumés and admission supporting files) are accessible only to authorised school personnel and technical operators acting on our instructions.

Online forms about minors are intended for parents, guardians, or authorised adults. Do not submit a child's personal data unless you are authorised to do so.

Student photographs or achievements may appear on the website with school authorisation. Contact the office to discuss publication preferences.

We use HTTPS/TLS where supported, access controls, and secure storage for form submissions. No system is completely risk-free; we work to reduce unauthorised access.

Personal data is retained only as long as needed for the purpose collected or as required by education record-keeping. We delete or anonymise data when practicable.

Subject to applicable Indian law (including the Digital Personal Data Protection Act, 2023, as it applies), you may request access to, correction of, or deletion of personal data you provided through this website, or withdraw consent for optional communications such as newsletters.

Contact the school office below. We may verify your identity before fulfilling a request. Some records may be retained where required by law or school administration.

We may update this policy to reflect changes in practices or law. The “Last updated” date will change when we publish revisions. Continued use of the website after an update constitutes notice of the revised policy for visitors.

For privacy questions or data requests related to this website, contact the school office: